CLUB BYLAWS

GENERAL PURPOSE
TO PROMOTE THE RESTORATION, SHOWING AND DRIVING OF VINTAGE 
VEHICLES.

SPECIFIC CLUB GOALS
TO HOLD A NUMBER OF ROAD RALLIES EACH YEAR FOR THE PURPOSE 
OF SHOWING AND DRIVING VINTAGE CARS AND TO RAISE MONEY FOR
LOCAL CHARITABLE INSTITUTIONS.

MEMBERSHIP
ANY PERSON (WITH OR WITHOUT) A VINTAGE CAR CAN BECOME A 
MEMBER.
ALL MEMBERS MUST BE AGE 16 OR OVER (HOWEVER, A DRIVER UNDER
THE AGE OF 18 MUST HAVE A SIGNED PARENTAL FORM AND MUST
HAVE A PERSON IN THE CAR OVER THE AGE OF 18)

ANNUAL DUES
ANNUAL DUES ARE $40.00 PER INDIVIDUAL OR $50.00 FOR A FAMILY PER 
YEAR AND ARE DUE BY MAY 1st EACH YEAR. AS A MEMBER IN GOOD 
STANDING EACH INDIVIDUAL OR FAMILY MEMBERSHIP IS ENTITLED TO
A $30.00 DISCOUNT ON EACH OF THE TWO RALLYS PER YEAR.
AN ASSOCIATE MEMBERSHIP IS ALSO AVAILABLE FOR $20.00 PER YEAR.
ASSOCIATE MEMBERS DO NOT RECEIVE A DISCOUNT ON ENTRY FEES.

RESIGNATION
A MEMBER MAY RESIGN AS A MEMBER OF THE CLUB BY WRITING A 
LETTER OF RESIGNATION AND SENDING TO THE TREASURER (NO
REFUND OF CURRENT DUES WILL BE MADE)

INSURANCE
ALL VEHICLES DRIVING IN A NORTHEAST RALLY CLUB SPONSORED 
EVENT MUST SHOW PROOF THAT THEY ARE LICENSED AND INSURED
IN THEIR HOME STATE. THE NORTHEAST RALLY CLUB WILL NOT 
REQUIRE A SET AMOUNT OF INSURANCE UNLESS MANDATED BY OUR
INSURANCE CARRIER AT WHICH TIME ALL MEMBERS WILL BE 
NOTIFIED.

EXPLUSION
A MEMBER OF THE CLUB MAY BE EXPELLED FROM THE CLUB FOR NON
PAYMENT OF DUES
FOR BRINGING UNWANTED NEGATIVE PUBLICITY ON THE CLUB
FOR THE USE OF ALCOHOL AND OR DRUGS DURING THE TIMED 
PORTION OF THE RALLY
FOR DRIVING IN AN EXTREMELY UNSAFE MANNER

OFFICERS
THE OFFICERS OF THE CLUB SHALL BE PRESIDENT, VICE PRESIDENT,
SECRETARY AND TREASURER
EACH OFFICER SHALL HOLD TERM FOR THREE YEARS OR UNTIL SUCH
TIME AS THEIR SUCCESSORS ARE ELECTED
NO MEMBER MAY HOLD MORE THAN ONE ELECTED OFFICE

NOMINATION OF OFFICERS
THE PRESIDENT WILL APPOINT A THREE-PERSON NOMINATING
COMMITTEE TO PREPARE A SLATE OF OFFICERS (THIS SHALL BE
DONE SIX MONTHS PRIOR TO THE END OF THE CURRENT OFFICERS
ELECTED TERMS
ONLY CURRENT MEMBERS ARE ELIGIBLE FOR NOMINATION
INCUMBENTS ARE ELIGIBLE FOR NOMINATION

TERM OF OFFICES
THE FIRST SLATE OF OFFICERS ARE TO BE ELECTED ON DECEMBER 7,
2003 AND WILL SERVE UNTIL DECEMBER 31, 2006. THERAFTER, AN
ELECTION WILL BE HELD IN OCTOBER ON THE YEAR NEW OFFICERS 
ARE TO BE ELECTED.
NEW OFFICERS WILL TAKE OFFICE ON JANUARY 1st OF THE FOLLOWING 
YEAR.

OFFICER RESPONSIBILITIES
THE PRESIDENT IS THE CHIEF EXECUTIVE OFFICER OF THE CLUB WITH
THE FOLLOWING RESPONSIBILITIES;
1. ENSURE THE CLUB OPERATES WITHIN THE PARAMETERS 
ESTABLISHED BY THE CLUB’S BY-LAWS
2. CONDUCT MEETINGS AND CALL SPECIAL MEETINGS AS NEEDED
3. APPOINT COMMITTEES AS REQUIRED

THE VICE PRESIDENT SHALL ASSUME THE RESPONSIBILITIES OF THE
PRESIDENT ANYTIME THE PRESIDENT IS ABSENT OR DIRECTED BY
THE PRESIDENT

THE TREASURER SHALL;
1. MAINTAIN THE CLUB’S FINANCIAL RECORDS
2. DISBURSE CLUB FUNDS AS AUTHORIZED BY THE PRESIDENT

THE SECRETARY SHALL;
1. RECORD THE MINUTES OF ALL CLUB MEETINGS
2. MAINTAIN A CURRENT ROLL OF ALL MEMBERS
3. RECORD ATTENDANCE AT CLUB MEETINGS

SPECIAL MEETINGS
SPECIAL MEETINGS MAY BE CALLED BY THE PRESIDENT OR TWO
OTHER OFFICERS.
ALL OFFICERS MUST BE INFORMED OF ALL SPECIAL MEETINGS 
THE PURPOSE AND RESULTS OF ALL SPECIAL MEETINGS MUST BE
COMMUNICATED TO THE MEMBERS AT THE NEXT FULL CLUB
MEETING OR IN THE NEXT NEWSLETTER

COMMITTEES
THE PRESIDENT SHALL APPOINT SUCH COMMITTEES AS REQUIRED
TO CONDUCT CLUB BUSINESS. THE RESPONSIBILITIES MUST BE
CLEARLY DEFINED
A COMMITTEE WILL BE FORMED FOR EACH RALLY WITH THE
PRESIDENT APPOINTING A CHAIRPERSON WHO WILL BE THE POINT 
OF CONTACT FOR THAT RALLY AND ALL PERSONS WILL REPORT TO 
THE RALLY CHAIRPERSON

ALL COMMITTEE VOTES WILL BE BY SIMPLE MAJORITY
EACH COMMITTEE SHOULD BE COMPRISED OF AN ODD NUMBER OF
MEMBERS WHEN POSSIBLE

AMENDMENTS TO THE BY-LAWS
AMENDMENTS MAY BE PROPOSED BY A MAJORITY OF THE OFFICERS 
AND BOARD MEMBERS ALL AMENDMENTS MUST BE SUBMITTED TO THE SECRETARY IN WRITING ALL AMENDMENTS WILL BE INCLUDED IN THE NEXT NEWSLETTER VOTING ON THE AMENDMENT SHALL FOLLOW THE SAME PROCEDURE AS THE VOTING TO ELECT OFFICERS, EXCLUDING
THE SPECIFIC TIME REFERENCES

MEETINGS
THERE WILL BE A MINIMUM OF THREE MEETINGS PER YEAR AND EACH
WILL REQUIRE A TWO THIRDS ATTENDANCE OF THE COMBINED 
OFFICERS AND BOARD MEMBERS.
ALL VOTES WILL REQUIRE A TWO THIRDS MAJORITY OF THE 
OFFICERS AND BOARD MEMBERS ATTENDING THE MEETING.

NEWSLETTERS
THERE WILL BE MINIMUM OF THREE NEWSLETTERS TO MEMBERSHIP
EACH YEAR